Life without email is now hard to imagine. Luckily, your Mac comes with a great little program to send and receive emails and there's a lot of power lurking behind its friendly interface.
We're going to help you unleash some of this, to help you work better, faster and smarter with your daily email, leaving you with a few extra minutes to concentrate on other tasks.
Firstly, let's tailor the toolbar to your needs. Right-click it and you'll see an option to Customize Toolbar. This drops down a window with all the buttons you can add – there are plenty to choose from. Simply drag and drop the ones you need to build your perfect toolbar. If you decide you'd rather have the original one back, drag the set at the bottom onto the toolbar to restore it.
You can also decide if you'd like the buttons to appear as icons, text, or both. You'll be amazed at how much time you can save by having your frequently used commands close to hand.
If you've got several email accounts, you can add each one by going to Preferences > Accounts and clicking the + button. With a lot of accounts, you won't even need to type in server details, because Mail will work them out for you.
Most people end their emails with some sort of signature, which is a useful way to have your contact details, website address and more in one place. Signatures are account-specific, which is great if you've got both your personal and work addresses set up – you don't need to remind your family of the fact you're the managing director when you send them your holiday photos!
In Preferences, click Signatures, select the account you want to create the signature for, and click the + button. Give it a memorable name, and enter the details you want in the text frame. You can even use an image.
Signatures
Then tick the Place signature above quoted text box, so that it doesn't get lost below any emails you reply to. Add as many signatures as you like. Use the Choose Signature: dropdown to pick which is the default, or to have a random one chosen each time. When you next compose an email from this account, your signature will appear, or use the Signature menu to pick another.